To have a document certified, an individual must take the original and a photocopy to an authorised person.
The authorised person must write on every page of the copy document
“I have sighted the original document and certify this to be a true copy of the original”, sign each statement and provide their description, for example, “Pharmacist”.
Authorised persons include:
- a justice of the peace or a bail justice
- a public notary
- an Australian lawyer
- a clerk to an Australian lawyer
- the registrar of probates and the assistant registrar of probates
- the associate to a judge of the Supreme Court or of the County Court
- the secretary of a master of the Supreme Court or of the County Court
- a member of the police force
- the sheriff or deputy sheriff
- a member or a former Politician of either House of the Parliament of Victoria or Commonwealth
- a councillor of a municipality
- a senior officer of a council
- a registered medical practitioner
- a registered dentist
- a veterinary practitioner
- a pharmacist
- a principal in the (State) teaching service
- the manager of a bank
- a member of the Institute of Chartered Accountants in Australia or CPA or the National Institute of Accountants
- the secretary of a building society
- a minister of religion authorised to celebrate marriages (not a civil celebrant)
- a person employed with a classification that is prescribed as a classification for statutory declarations, or who holds office in a statutory authority with such a classification
- a fellow of the Institute of Legal Executives (Victoria)
Note: An original version of your Certificate/Record of Results need to be presented to a JP in order to certify the copy.